Important information
At its meeting on November 20, 2023, theAbes Board of Directors voted unanimously to suspend the deployment of facilities in the Sudoc network until 2027.
Committed to overhauling its information system and implementing a new data production tool(see the 2024 - 2028 establishment project for a description of these actions),Abes cannot now offer new establishments the opportunity to join the Sudoc network.
perimeter
The networkSudoc 's vocation is to host any documentary institution - library and/or documentation centre - making available collections of university and research level.
Administrative procedures
Interested institutions are invited to send a formal application to the management ofAbes during the first quarter of the calendar year. Upon receipt of this letter, a questionnaire is sent to them in order to collect all the information useful for the examination of their application (administrative information, description of the collections, computer equipment, level of training of the staff....). Applications are then examined by the Board of Directors ofAbes (June-July) for deployment in the Sudoc network the following year.
The member establishments of the Sudoc network subscribe to an annual membership corresponding to the "Base" part of the membership agreement forAbes networks and services, in accordance with the invoicing model applicable from January1, 2022.
- consult the tariff conditions validated by the Board of Directors of theAbes
- all requests for integration / information should be addressed to: direction@abes.fr
Practical details
Membership of the Sudoc network enables an institution to enter its collections in the shared catalogue. The import of bibliographic and local records can be done in three complementary ways:
- via a automatic exemplarisation by the institutions after conducting a recovery rate to establish the volume of bibliographic data already present in the Sudoc. These two operations are carried out using the ITEM.
- via a import of bibliographic data Abes.
- See the documentation: Import quality: instructions
- see the document on importing data from a BMS to Sudoc on the Methodology Guide
- submit an application on the ABESstp helpdesk - "Feeding Sudoc by loading" domain, taking into account the recommendations set out in the two documents mentioned above.
- via retrospective conversion operations in the case of paper card catalogues.
- see "Retrospective conversions online at Sudoc : rules for comparing records and special rules" on the Methodology Guide.
Required equipment
The member institutions of the Sudoc network are equipped with different Library Management Systems (LMS). In order to be compatible with the Sudoc specifications, the LMSs must meet the recommendations ofAbes in terms of :
Within the framework of the mBMS - Shared Library Management System project, 46 institutions have opted to renew their Library Management System, thus benefiting from the mBMS framework agreement supported by theAbes, which defines standard specifications.
Join WorldCat
As part of the contract negotiated byAbes with OCLC, Sudoc member institutions benefit from Worldcat collection location services and the use of specific APIs to query Worldcat services at an annual fee if they choose this option in theAbes network and services membership agreement.
Note: By joining WorldCat, libraries become members of the OCLC EMEA (Europe, Middle East and Africa) Council. They elect delegates to represent them on the OCLC Global Council. A meeting of EMEA members is held each year in the spring in a different country.
Access to Worldcat